MBX Administrative Assistant   

STATUS: Full-time Exempt
REPORTING TO: MBX Executive Director
SALARY: $40k annually

OBJECTIVES

MatchBOX Studios is seeking a highly organized and proactive Administrative Assistant to support the Executive Director, Director of Operations, and other team members. The ideal candidate will play a key role in maintaining the efficiency of day-to-day operations and contributing to our mission of fostering entrepreneurship, innovation, and connectedness in Greater Lafayette.

  • Ensure seamless scheduling and coordination of meetings and events for the Executive Director and Director of Operations.

  • Maintain accurate records, manage data systems, and produce timely and insightful reports to support organizational operations.

  • Provide exceptional organizational and logistical support to all team members to enhance operational effectiveness.

Essential Functions

SCHEDULING & COORDINATION

  • Manage calendars for the Executive Director and Director of Operations, including scheduling meetings and resolving conflicts.

  • Coordinate meeting details, including venue booking, agenda preparation, and follow-up tasks.

DATA MANAGEMENT & REPORTING

  • Maintain and update organizational databases and contact lists.

  • Prepare regular reports, such as attendance records, membership data, or financial summaries, as needed.

EXPENSE REPORTS & BUDGETING

  • Track, process, and file expense reports for the Executive Director and Director of Operations.

  • Support budget management by organizing receipts, invoices, and other financial documents.

GENERAL ORGANIZATION SUPPORT

  • Assist with organizing files, documents, and resources to ensure efficient team operations.

  • Serve as a point of contact for general administrative inquiries, ensuring excellent communication and follow-through.

  • Provide occasional support for special events, workshops, or programs as needed.

  • Back-up to Studio Coordinator, provide customer support as needed.

ESSENTIAL  SKILLS

 Organizational Skills | Technical Proficiency | Communication | Problem Solving | Small team mentality

TO APPLY: Please send a letter of interest and your CV to jobs@mbx.studio